Nanny Binder (Fillable PDF)

Nanny binder, fillable PDF: 32 pages with everything your nanny, babysitter or a grandparent needs to care for your children. Contacts, the emergency plan, each child's needs, routines, meals, house rules, pickups, daily logs and an hours log in one place, with real form fields you can type into in a free PDF reader, plus a printable copy to fill in by hand.

WHAT'S INSIDE (32 pages) - Cover, how to use the binder and contents - Welcome and house basics: address, nearest cross streets, Wi-Fi network name (never the password), parking, getting in, where things are - Emergency contacts (10 rows) and an emergency plan: nearest hospital and urgent care, a line for your poison control number, first aid kit, fire exits and a meeting spot. Call your local emergency number first - 4 child profile pages: name, birthday, car seat, doctor, allergies, medical conditions, medications (given only as the parents have written), comforts, fears, likes and dislikes - Allergies and medical quick sheet for every child on one page - Daily routine (morning, afternoon and evening for each weekday) and a weekly schedule for school, classes, activities and pickups - Meal and snack guide with foods to avoid and a sample menu, plus a nap and bedtime routine page - Screen time and house rules (tick list plus your own rules) and your discipline and comfort approach - School and activity contacts, approved pickup people (with a "photo ID checked" box) and places we go - Pets and household tasks for the caregiver (tick list plus your own tasks) - Daily caregiver log (3 pages): meals, naps, diapers and potty, mood, activities and notes for parents - Incident and injury log (2 pages) and notes and messages (2 pages) - Hours and pay log (2 pages): date, start, end, hours, extra expenses and a paid box. Plain columns you fill in, no formulas - Supplies to buy and a review log

WHAT YOU GET

• Nanny-Binder-Fillable.pdf (32 pages with form fields: type, tick and save)
• Nanny-Binder-Printable.pdf (the same 32 pages to print and fill in by hand)
• Quick-start guide (PDF)

HOW YOU GET IT

Digital download. After checkout you get a download page right away, plus a receipt by email. Nothing is shipped.

COMPATIBILITY

• The fillable binder is a PDF with standard form fields: fill it in on a computer in a PDF reader that supports form fields, and save often
• It is a fillable PDF, not a design template: no design app or account needed
• Or print the printable version and write by hand
• Wording works in Canada and the US

GOOD FOR

Parents hiring a nanny, leaving the kids with a babysitter for a night out, or with grandparents for a weekend. Also good for a new caregiver's first day, shared custody handovers and families with more than one sitter.

PLEASE NOTE

• US Letter size (8.5 x 11 in). On A4 paper, choose Fit to page when printing
• By design there are no fields for passwords, door codes or ID or health card numbers: write the Wi-Fi network name only and give passwords in person
• Typed text in the larger boxes does not follow the printed ruled lines. For a handwritten look, print the page
• Print extra copies of the daily log, incident log, messages and hours pages as you need them
• Once filled in, this binder holds private family information: keep the printed copy where your caregiver can find it, and keep the file somewhere secure
• For your own household's use; please don't resell or share the files

DISCLAIMER

This binder is an organising tool, not medical, legal, childcare-licensing or employment advice. It is not a nanny contract or employment agreement, and the hours and pay log is not a pay stub or tax advice. Always follow the parent's written instructions for medicine, and in an emergency call your local emergency number first.

HOW IT WAS MADE

Designed by VARS Digital with AI-assisted tools. Every form field is checked before release.

QUESTIONS

Email varsdigitals@gmail.com and we'll help you get set up.