Painting Estimate & Job Costing

Painting estimate template and job costing spreadsheet in one Excel workbook. Build a painting quote from your own price book, send the client a clean printable quote, then track what every job really cost and made.

MADE FOR PAINTING

• The blank workbook comes with a starter price book of 25 common painting items (interior wall paint (gallon), ceiling paint (gallon), trim & door paint (gallon), primer (gallon), exterior paint (gallon), deck / fence stain (gallon), and more). Add your own costs once and reuse them on every quote
• Units that fit the trade: gal, ea, roll, lot, hr, sq ft, ft, day
• Sample file: a filled-in painting business, with an interior repaint of three bedrooms and a hallway, eight jobs and their costs

WHAT IT DOES

• Estimate builder: pick items or type your own, enter quantities, and unit prices, line totals, taxes, deposit and balance calculate for you. Your cost, gross profit and margin show before you send
• Client quote: a printable one-page quote with your business details, the client, line items, up to two taxes, deposit, terms and a signature line. Your costs and markup never appear on it
• Taxes: two tax lines with your own names and rates. Each applies to all lines, materials only, or labour only
• Jobs: status (lead, quoted, won, in progress, complete, lost), contract price, estimated vs actual cost, hours, profit, margin and money still owed (200 jobs)
• Costs log: receipts and labour against a job # (500 entries). Actual cost and hours flow to the Jobs tab automatically
• Dashboard: open quotes, won work, profit, money owed, win rate, costs by category, and jobs over estimate
• Default markup per category, or per item. Any currency

WHAT YOU GET

• Painting-Estimate-Job-Costing.xlsx (blank, with the starter painting price book)
• Painting-Estimate-Job-Costing-with-Sample-Data.xlsx (filled-in example)
• Quick-start guide (PDF)

HOW YOU GET IT

Digital download. After checkout you get a download page right away, plus a receipt by email. Nothing is shipped.

COMPATIBILITY

• Microsoft Excel 2016 or newer (Windows or Mac) and Excel for the web
• Google Sheets: upload the .xlsx to Google Drive, open it, then File > Save as Google Sheets
• Needs a computer or tablet with a spreadsheet app. Not an app or subscription

GOOD FOR

Interior and exterior painters, painting contractors, and handymen who paint.

PLEASE NOTE

Same workbook engine as our Contractor Estimate & Job Costing template, set up for painting. If you already own that one, you don't need this. Quoting and job-tracking tool, not tax, legal or accounting advice; set the rates and terms that apply to you. Licensed for use in your own business; please don't resell or share the files.

DISCLAIMER

This template is a planning tool and does not replace advice from a qualified or licensed professional (such as an accountant, financial advisor, lawyer or certified tradesperson). Check the results before you rely on them.

HOW IT WAS MADE

Designed by VARS Digital with AI-assisted tools. Every formula is checked before release, and the sample file shows each tab working.

QUESTIONS

Email varsdigitals@gmail.com and we'll help you get set up.