Wedding Planning Spreadsheet
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Wedding planning spreadsheet: your budget, guest list, vendors and checklist in one file, with a dashboard that shows days to go, what is paid and still to pay, who is coming and how many of each meal to order.
WHAT IT DOES
- Budget: 15 starter categories (venue, catering, photography, attire, flowers, music, rings and more). Estimates start from a typical share of your total budget; add actual costs, payments and the next due date
- Still to pay and over or under estimate for every category, plus a chart of estimate against actual cost
- Guest list: groups, plus-ones, RSVP (yes, no, pending), meal choice, plus-one meal, table number, gift and thank-you sent
- Counts itself: invitations, people invited, people attending, declined, waiting for an RSVP, and meal totals for the people attending
- Vendors: service, company, contact, status, quote, deposit, deposit due date and final payment date. Unpaid deposits past their date turn red
- Checklist: 26 starter tasks from 12 months out to the week before, with due dates calculated from your wedding date. Overdue tasks turn red
- Dashboard: days to go, budget, estimated total, actual costs, paid so far, still to pay, guests, meals and checklist progress
- Room for 300 invitations, 40 vendors and 60 tasks. Works in any currency, with your own meal options and guest groups
WHAT YOU GET
- Wedding-Planning-Spreadsheet.xlsx (blank)
- Wedding-Planning-Spreadsheet-with-Sample-Data.xlsx (a filled-in example: 20 invitations, 6 vendors)
- Quick-start guide (PDF)
HOW YOU GET IT
Digital download. After checkout you get a download page right away, plus a receipt by email. Nothing is shipped.
COMPATIBILITY
- Microsoft Excel 2016 or newer (Windows or Mac) and Excel for the web
- Google Sheets: upload the .xlsx to Google Drive, open it, then File > Save as Google Sheets (share that copy to plan together)
- Needs a computer or tablet with a spreadsheet app. This is not an app or a printable planner
PLEASE NOTE
The starting budget shares are a common rule of thumb, not a quote: prices vary a lot by place and season. For personal use; please don't resell or share the files.
DISCLAIMER
This template is a planning tool and does not replace advice from a qualified or licensed professional (such as an accountant, financial advisor or lawyer). Check the results before you rely on them.
HOW IT WAS MADE
Designed by VARS Digital with AI-assisted tools. Every formula is checked before release, and the sample file shows each tab working.
QUESTIONS
Email varsdigitals@gmail.com and we'll help you get set up.