HVAC Pricing Calculator
Price an HVAC install or replacement from crew hours, equipment and materials, permits and overhead, plus your margin. The calculator gives the job price and the price per ton, so you can compare jobs of different sizes and check a quick per ton quote.
| Labour cost | $700 |
| Overhead | $818 |
| Total job cost | $6,268 |
| Price to quote | $8,954 |
| Profit | $2,686 |
| Markup on cost | 42.9% |
| Price per ton | $2,984.52 |
| Revenue per labour hour | $448 |
Before sales tax, GST or HST. Works in any currency: the $ is just a label. Example numbers only: replace them with your own costs.
What to count in an HVAC price
- Install hours for the whole crew, including removal of the old unit, startup and cleanup
- Equipment at your real cost, plus line set, pad, refrigerant, electrical whip and small parts
- Permits, disposal of the old equipment and travel
- Overhead such as insurance, vehicles, tools, software and warranty callbacks
- Your margin after all costs
Worked example
With a crew of 2 for 10 hours at $35 an hour, $4,500 in equipment, line set and materials, $250 in permits, disposal and travel, 15% overhead and a 30% margin, the job costs $6,268 and the price comes to $8,954. That is $2,984.52 per ton for 3 tons of capacity, $2,686 profit, and a 42.9% markup on cost.
Margin is not markup
Margin is profit as a share of the price; markup is profit as a share of your cost. A 30% margin needs a 42.9% markup, because the profit is measured against a smaller number. Mixing the two up can leave a busy season with less money than you planned. This calculator asks for the margin you want and shows the matching markup.
The HVAC Estimate & Job Costing workbook (C$19.00, Excel, also opens in Google Sheets) keeps your rates in one price book, builds a printable client quote, and tracks what each job really cost and made, so your next price is based on your own numbers.
Questions
CAN I USE THIS FOR SERVICE CALLS?
Yes. Set the job size to 1, put the call time in hours and the parts in materials. The result is your flat rate for that call.
HOW DO I HANDLE FINANCING OR WARRANTY COSTS?
Add them to the permits and travel line or to overhead so the price covers them.
This calculator is a planning tool, not financial or tax advice. Check the results against your own records before you rely on them.