Pool Service Pricing Calculator
Price a monthly pool service contract from your time per visit, chemicals, travel and overhead, plus your margin. The calculator gives the monthly price and the price per visit for a weekly route stop.
| Labour cost | $72 |
| Overhead | $24 |
| Total job cost | $186 |
| Price to quote | $266 |
| Profit | $80 |
| Markup on cost | 42.9% |
| Price per visit | $66.54 |
| Revenue per labour hour | $89 |
Before sales tax, GST or HST. Works in any currency: the $ is just a label. Example numbers only: replace them with your own costs.
What to count in a pool service price
- Total hours for the month: visits times time per visit, plus drive time on the route
- Chemicals used per pool each month (chlorine, acid, stabilizer)
- Fuel and vehicle costs for the route
- Overhead such as insurance, test kits and software
- Your margin after all costs
Worked example
With one person for 3 hours at $24 an hour, $60 in chemicals for the month, $30 in fuel and travel for the month, 15% overhead and a 30% margin, the job costs $186 and the price comes to $266. That is $66.54 per visit for 4 visits per month, $80 profit, and a 42.9% markup on cost.
Margin is not markup
Margin is profit as a share of the price; markup is profit as a share of your cost. A 30% margin needs a 42.9% markup, because the profit is measured against a smaller number. Mixing the two up can leave a busy season with less money than you planned. This calculator asks for the margin you want and shows the matching markup.
The Pool Service Pricing & Job Costing workbook (C$19.00, Excel, also opens in Google Sheets) keeps your rates in one price book, builds a printable client quote, and tracks what each job really cost and made, so your next price is based on your own numbers.
Questions
SHOULD CHEMICALS BE INCLUDED IN THE MONTHLY PRICE?
Many services include basic chemicals and bill extras. Enter the chemicals you include so the monthly price covers them.
HOW DO I PRICE OPENINGS AND CLOSINGS?
Run the calculator as a single visit with the hours and supplies for that job.
This calculator is a planning tool, not financial or tax advice. Check the results against your own records before you rely on them.